Many of us will be planning holiday parties and celebrations as we get closer to the holiday season. It can be difficult to find the right entertainment for these events. You’ll be a hero if you do it right. If you do it wrong, your guests will have to endure a boring program. No pressure, huh?
Don’t worry! Don’t worry! I am a professional speaker, entertainer and planner and have learned a lot from them all. This guide will help you navigate the decision-making process and ensure that your event is a huge success.
When planning an event, one of the first steps is to determine as many details as possible. These details include the date, time, venue, number of guests, and so on. These questions will be asked by most speakers and entertainers to help them tailor their performances to your event.
2. Type of program
You will need to decide what kind of event you want. You will need a completely different program if you’re planning a Christmas party than if it is a birthday party for your child. It is important to consider who your guests will be and what entertainment they will enjoy.
Remember that your entertainer will be representing you at the party. This gives you the chance to be yourself without having to lift a finger. You should choose someone who is professional and has experience that will give you confidence in them. The resume, testimonials and letters of recommendation will tell you how experienced an entertainer or speaker is.
3. How to Choose the Right Program
Websites are essential for professional speakers and entertainers who are business-minded, savvy, and business-savvy. Your future entertainer can list their specialties and describe how they do it. They can also post videos, photos, letters, etc. A website can be the perfect brochure for entertainers, allowing them to tell potential clients who they are.
To get an idea of the ability of an entertainer to perform the task for you, it is important to be able see enough information on their website. Make sure you check to see if the entertainer is a specialist in entertaining groups similar to yours.
4. The initial contact
There are many ways to contact your potential entertainer or speaker. It is easiest to pick up the telephone and call the entertainer. It’s a great way to get to know your potential entertainer by calling them. You can learn a lot more about your entertainer by speaking directly with them. You can hear their voice and get a feel for how they are suitable for your event. Your entertainer can also ask you questions by phone to help you determine if they are right for your event.
Sending an email to the entertainer is another option. It is a great way of getting in touch with potential entertainers. Email is a great way to get in touch with your entertainer. Give the entertainer your telephone number and an approximate time you can be reached to speak so they can call you back.
A web form on the entertainer’s website is another way to get in touch with them. You will need to fill out a web form with specific information such as your name, address, phone number and type of function. The venue address and approximate number of guests are also required. Because it provides specific information to entertainers in order to check availability and quote fees, the web form is preferred to email, it is more convenient than email.
What is price shopping? Everybody has a budget. The rule of thumb is to not choose the lowest price. The most likely way to fail is to choose the lowest price. Remember the old saying “You get what you pay” in the entertainment and speaking industries.
5. Contracts, Confirmation calls and letters
After all details are finalized, you can expect to receive a contract form your entertainer. This is nothing to be stressed about. This is a normal procedure for professional entertainers and speakers. If you don’t receive a contract, it is a sign that you need to start questioning.
The contract outlines all details that were agreed upon during the discussion about your event. It is important to carefully review the contract, including the type of program, the start and end times, the venue address, the price, and other details. You should feel at ease knowing that the performance agreement has been reviewed and approved by your entertainer. This will allow you to prepare for a dynamic program.
6. The Day of the Event
You should have discussed the program with your entertainer at least once. This would allow you to answer any questions you might have. Because of the details in your contract, it should be clear when your entertainer will arrive and set up and when the program will start. In case of any emergency, make sure you or the primary contact person for the event have a cell phone.
7. Last Minute Details and Showtime
You have done your research and chosen the right program for your event. There should be no worries at this point. Relax, take a deep breath and just enjoy the moment.